Intro Time Tracking Freeware
When picking a time tracking tool, it is important to understand the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracking Freeware
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you probably did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set the system up to remind users to begin monitoring time if they haven’t clocked into the system in a while.
The next, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native program is going to take a picture at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”habit” report which lets you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Consumers do not need to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re concerned about making false payments, then you can place PayPal payments to manual. Time Tracking Freeware
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to pay them when the job is done. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are operating by allowing you document screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, along with a $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (that is a pretty good deal if you need all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and screen monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text field, but that information won’t be mixed into accounts. As a consequence, that you can’t use it to find out about who’s functioning, how they’re functioning, and what they’re producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable advanced monitoring fields. You can even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address limitations, which means your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it is overkill to make somebody take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, building, or entertainment work). The software also doesn’t allow users clock in via a phone call, which can be an element TSheets and other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any connected monitors as well. Hubstaff does not log keys but it does monitor the action provided via the mouse and keyboard, providing companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they were there. The Reports module can then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the field. While the thickness of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful choice of attributes for employers that want a bit more oversight. Time Tracking Freeware
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clockthen there is no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to enable customization, irregular information entry, or even a more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you choose a different program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Time Tracking Freeware