Intro Time Tracking Management Software
When picking a time monitoring tool, it’s important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracking Management Software
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of every member, their most recent jobs, and how active they’ve been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to begin tracking time should they have not clocked to the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but enough of this display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of just how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report that lets you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Consumers don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Time Tracking Management Software
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them when the work is done. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are operating by letting you record screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium customers can also use the tool to make invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with an $80 base fee monthly for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a pretty good deal if you need all the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text field, but that information won’t be blended into accounts. This means that you can not use it to learn about who is functioning, how they are working, and what they are producing (aside from the number of hours tracked). TSheets not only gives you this option, it gives you the ability to create six extra customizable advanced monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the queries at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to make somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, building, or amusement work). The software also does not let users clock via a telephone call, which can be an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
Once you place your users and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff does not log keys but it will track the activity provided via the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots correlated with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports module can then run custom questions on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Time Tracking Management Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, atypical data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary app for monitoring time–particularly when you consider that every other tool we examined makes this potential within the confines of their web-based UI. Time Tracking Management Software