Background Time Tracking Report
When choosing a time tracking tool, it is important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracking Report
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also see a list of every member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you probably did with pencil and paper through the analog age of time monitoring. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set up the system to let users to start monitoring time should they have not clocked to the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and member view reports as well as a”custom” report that allows you filter data from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out so, if you are concerned about making false payments, then it is possible to set PayPal payments to manual. Time Tracking Report
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to pay them when the job is done. The Basic $5-per-month program provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Moreover, this plan lets you keep track of whether or not your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium customers can also use the application to make invoices and make PayPal payments mechanically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text area, but that data will not be mixed into accounts. This means you can’t use it to find out about who’s working, how they’re functioning, and what they are producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable innovative tracking fields. You can also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the end of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t permit for IP address restrictions, so your employees can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it’s overkill to make someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or amusement work). The program also does not let users clock in via a telephone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff does not log keys however, it does monitor the activity provided through the mouse and keyboard, providing companies a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and programs a worker opened or visited and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log location for employees working in the area. While the thickness of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for employers that want a little more oversight. Time Tracking Report
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for a different program, your employees will thank you for not requiring them to download a secondary app for monitoring time–especially when you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Time Tracking Report