Introduction Time Tracking Software With Screen Capture
When choosing a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Tracking Software With Screen Capture
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you probably did with pen and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to remind users to start monitoring time if they have not clocked into the machine in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially blurred to not record sensitive information on every grab, but a lot of this display is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of how much movement was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve based on if and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Users don’t have to send time for approval, therefore automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There is not any reminder for managers to double-check each timesheet ahead of automatic payments go out so, if you are worried about making bogus payments, then you can place PayPal payments to guide. Time Tracking Software With Screen Capture
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you need to cover them when the job is finished. The Basic $5-per-month program gives you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you document screenshots while they function as well as monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the application to make invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, along with a $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a fairly solid deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information will not be blended into reports. As a consequence, you can’t use it to learn about who’s working, how they’re functioning, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the queries at the end of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, so your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to make somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The software also doesn’t allow users clock via a telephone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s main display but any connected monitors as well. Hubstaff does not log keys but it does monitor the activity provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs an employee opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log location for workers working in the area. While the thickness of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of attributes for employers that want a little more oversight. Time Tracking Software With Screen Capture
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose another program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Time Tracking Software With Screen Capture