Introduction Time Tracking System Free
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracking System Free
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than enough attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you probably did with pencil and paper during the analog era of time monitoring. Basically, if you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin monitoring time should they have not clocked into the system in a while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app is going to take a photo at random periods of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on every grab, but a lot of this screen is left unsullied that you’ll still get a feeling of whether the display is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much movement was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting software is terribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to understand and evolve according to when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments go out thus, if you’re concerned about making false payments, then you can place PayPal payments to manual. Time Tracking System Free
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to cover them when the work is finished. The Fundamental $5-per-month plan gives you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this amount of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers can also use the tool to make invoices and create PayPal payments automatically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, and an $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty good deal if you want all the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and monitor monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data will not be blended into accounts. As a consequence, that you can’t use it to learn about who’s working, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to make six extra customizable innovative monitoring fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of every change or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, which means your workers can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The program also does not allow users clock in via a telephone call, which can be an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and place monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys however, it does track the action provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with activity data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee visited or opened and how long they were there. The Reports module may subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log place for employees working in the area. While the thickness of monitoring data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for employers that want a little more oversight. Time Tracking System Free
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better program available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or a more advanced reporting arrangement, then Hubstaff will not be perfect for you. Additionally, in case you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other instrument we examined makes this potential within the boundaries of their online UI. Time Tracking System Free