Background Time Tracking Website
When choosing a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. However, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Time Tracking Website
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you likely did with pen and paper during the analog era of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to start monitoring time if they have not clocked to the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report which lets you filter information from the above reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Users don’t need to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Time Tracking Website
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them when the work is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by letting you document screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to create invoices and create PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for teams who have fewer than 100 users, and a $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a fairly good deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. This means that you can not use it to learn about who is working, how they are working, and what they are generating (other than the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You can even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the queries at the close of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, which means your workers can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The software also doesn’t let users clock via a phone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it does track the activity provided through the mouse and computer keyboard, providing companies a calculation of how busy the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps a worker opened or visited and how long they were there. The Reports module may then run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log place for workers working in the area. While the thickness of monitoring data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of features for companies that want a bit more oversight. Time Tracking Website
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. In addition, should you choose another program, your employees will thank you for not needing them to download a secondary program for tracking time–especially once you consider that every other instrument we examined makes this potential within the boundaries of their web-based UI. Time Tracking Website