Intro Time Tracking With Screen Capture
When picking a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Time Tracking With Screen Capture
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you likely did with pen and paper during the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours that they worked. Admins can also set the system up to remind users to start tracking time should they have not clocked into the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app is going to take a photo at random periods of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each grab, but a lot of the screen is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This gives you an summary of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”habit” report that allows you filter data from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve according to if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Users do not need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then you can place PayPal payments to guide. Time Tracking With Screen Capture
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to cover them as soon as the job is finished. The Basic $5-per-month program provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are working by letting you document screenshots while they function as well as monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only tool that offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Customers that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, and an $80 base fee monthly for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a pretty solid deal if you need all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text area, but that data will not be mixed into accounts. As a consequence, that you can’t use it to find out about who’s working, how they are functioning, and what they are producing (other than the number of hours tracked). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced tracking fields. You might even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, so your employees can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, building, or amusement work). The program also doesn’t allow users clock via a telephone call, which is an element TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff does not log keys but it does monitor the action provided through the mouse and keyboard, giving companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker opened or visited and how long they were there. The Reports section can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the area. While the depth of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Time Tracking With Screen Capture
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, irregular information entry, or a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to download a secondary program for monitoring time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Time Tracking With Screen Capture