Background Timedoctor Review Hubstaff
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Timedoctor Review Hubstaff
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest jobs, and how busy they’ve been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are becoming more than sufficient focus and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours as you likely did with pen and paper during the analog age of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to remind users to begin monitoring time should they have not clocked into the machine in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but a lot of this screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”habit” report that allows you filter data from the aforementioned reports. In comparison to the PM options within this course, Hubstaff’s coverage is downright embarrassing consequently, if your target is to understand and evolve according to when and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Users don’t need to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you’re concerned about making bogus payments, then you can place PayPal payments to manual. Timedoctor Review Hubstaff
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to cover them when the work is done. The Basic $5-per-month plan gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are operating by letting you document screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients may also use the application to create invoices and make PayPal payments mechanically. Customers that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, and a $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a fairly solid deal if you need all of the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen tracking. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into accounts. As a consequence, that you can not use it to find out about who is functioning, how they’re working, and what they are producing (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative tracking fields. You might even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of each change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, which means your employees can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I guess it is overkill to make someone take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The software also doesn’t allow users clock in via a telephone call, which can be an element TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys however, it will track the action provided via the mouse and keyboard, providing companies a calculation of just how busy the worker is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they had been there. The Reports section can then run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you track and log place for workers working in the field. While the thickness of monitoring surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of attributes for employers that want a bit more oversight. Timedoctor Review Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or a much more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose another system, your employees will thank you for not needing them to download a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Timedoctor Review Hubstaff