Background Timedoctor Review Hubstaff Rescue Time
When picking a time monitoring tool, it’s important to understand the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Timedoctor Review Hubstaff Rescue Time
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also see a list of every member, their most recent tasks, and how active they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you likely did with pen and paper during the analog era of time tracking. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to start tracking time if they have not clocked to the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly blurred to not capture sensitive information on each grab, but enough of this display is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter information from the above reports. In comparison to the PM options within this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the application. Keep in mind: Consumers do not have to send time through for approval, so automatic payments will be made whether employees were wrong or right concerning the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you are worried about making false payments, then it is possible to place PayPal payments to manual. Timedoctor Review Hubstaff Rescue Time
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to pay them as soon as the work is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are operating by allowing you record screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from within the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Clients that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, and a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a fairly solid deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that data will not be blended into reports. This means that you can not use it to find out about who’s functioning, how they are functioning, and what they are generating (aside from the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative tracking fields. You might even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the queries at the end of every change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, so your workers can say they are working from the office but they can actually be working from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The software also does not allow users clock via a telephone call, which can be a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys but it does track the activity provided through the mouse and computer keyboard, giving employers a calculation of how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports section can then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and website activity, it allows you to monitor and log place for employees working in the field. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for employers that want a bit more oversight. Timedoctor Review Hubstaff Rescue Time
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, atypical information entry, or a more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, should you choose another system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Timedoctor Review Hubstaff Rescue Time