When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Timehub
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also find a list of each member, their latest jobs, and how active they have been over the last week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you probably did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours they worked. Admins can also set the system up to let users to start tracking time should they have not clocked to the machine in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your project, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random periods of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but enough of this display is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an summary of just how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”habit” report that lets you filter information from the above reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Consumers don’t have to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are concerned about making bogus payments, then you can set PayPal payments to manual. Timehub
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to cover them when the job is finished. The Fundamental $5-per-month program gives you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are working by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium customers can also use the application to create invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, and a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into accounts. As a consequence, you can’t use it to find out about who’s functioning, how they are functioning, and what they’re producing (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable innovative tracking fields. You can even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, so your workers can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it is overkill to make somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, construction, or amusement work). The program also doesn’t allow users clock in via a phone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys however, it will monitor the activity provided through the mouse and computer keyboard, giving companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and apps a worker opened or visited and how long they had been there. The Reports module may then run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from particular tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log place for employees working in the field. While the thickness of tracking data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a bit more oversight. Timehub
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly when you consider that every other tool we examined makes this possible within the boundaries of their online UI. Timehub