Intro Timekeeper Software Free Download
When choosing a time monitoring tool, it’s important to comprehend the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time tracking features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Timekeeper Software Free Download
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log in your hours since you likely did with pencil and paper through the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to require a reason to guarantee they’re really adding hours they worked. Admins may also set the system up to remind users to begin monitoring time if they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program will take a photo at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly blurred not to capture sensitive information on every catch, but enough of this display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of how much motion was done by your worker by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”custom” report which allows you filter information from the above reports. In comparison to the PM options within this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve according to if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users don’t need to send time through for approval, so automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There’s no reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to manual. Timekeeper Software Free Download
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to pay them as soon as the job is finished. The Basic $5-per-month plan gives you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences that may be managed in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are operating by letting you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, along with an $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty good deal if you need all of the excess PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text area, but that data will not be blended into reports. This means you can’t use it to learn about who’s functioning, how they’re functioning, and what they are generating (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable advanced monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, which means your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, construction, or entertainment work). The software also doesn’t allow users clock via a telephone call, which can be an element TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
Once you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys but it will monitor the action provided via the mouse and keyboard, providing companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of features for companies that want a little more oversight. Timekeeper Software Free Download
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there is no better software available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you choose another system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Timekeeper Software Free Download