Introduction Timer Hub
When choosing a time tracking tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time monitoring features in such tools are available only within larger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Timer Hub
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how active they have been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you probably did with pencil and paper during the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to let users to start tracking time should they haven’t clocked to the system in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred to not capture sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, project, and member view reports as well as a”habit” report which allows you filter information from the above reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Users don’t have to send time through for approval, so automatic payments will be made whether employees were wrong or right about the number of hours they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you are worried about making bogus payments, then you can set PayPal payments to manual. Timer Hub
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to cover them as soon as the work is finished. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment schedule manager, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool that offered this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and an $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you want all of the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text area, but that data will not be mixed into accounts. As a consequence, that you can’t use it to find out about who’s working, how they are functioning, and what they are generating (aside from the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address restrictions, so your workers can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it’s overkill to make somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, construction, or amusement work). The software also does not let users clock in via a telephone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the activity provided via the mouse and computer keyboard, providing companies a calculation of how busy the employee is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps an employee visited or opened and how long they were there. The Reports module can then run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and website activity, it allows you to track and log location for workers working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful choice of attributes for companies that want a little more oversight. Timer Hub
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, irregular data entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be right for you. Additionally, in case you opt for a different system, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Timer Hub