Introduction Timesheet Software Free Download
When choosing a time tracking tool, it’s important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Timesheet Software Free Download
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also find a list of every member, their most recent jobs, and how busy they’ve been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a motive to ensure they’re really adding hours they worked. Admins can also set the system up to remind users to begin tracking time if they haven’t clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app is going to take a picture at random periods of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly blurred to not record sensitive information on every catch, but enough of this display is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of just how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”habit” report that allows you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Users don’t have to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There is no reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Timesheet Software Free Download
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to cover them when the job is finished. The Basic $5-per-month program provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are operating by letting you record screenshots while they function as well as monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only tool which provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, along with an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (that is a pretty solid deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that information will not be blended into accounts. This means you can’t use it to find out about who is working, how they’re working, and what they’re producing (other than the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six extra customizable advanced tracking fields. You might even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the queries at the close of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address limitations, which means your workers can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, construction, or entertainment work). The software also doesn’t let users clock via a phone call, which can be an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and place monitoring, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it does monitor the action provided via the mouse and computer keyboard, providing employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker opened or visited and how long they were there. The Reports section can then run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you track and log place for workers working in the field. While the depth of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. Timesheet Software Free Download
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, irregular information entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. Additionally, in case you choose a different program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially when you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Timesheet Software Free Download