Intro Timesheet Work Time Tracker
When choosing a time tracking tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Timesheet Work Time Tracker
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also see a list of each member, their latest tasks, and how active they’ve been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you likely did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re actually adding hours they worked. Admins may also set up the system to let users to begin tracking time should they haven’t clocked into the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random periods of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially blurred not to capture sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, project, and member view reports as well as a”custom” report that allows you filter information from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Consumers do not have to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to manual. Timesheet Work Time Tracker
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really want to cover them when the work is done. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from within the console. Premium clients may also use the application to create invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a fairly solid deal if you need all the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that information won’t be mixed into reports. This means that you can not use it to learn about who is functioning, how they are working, and what they’re producing (aside from the number of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six extra customizable advanced tracking fields. You can also put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address limitations, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The program also doesn’t let users clock in via a telephone call, which is an element TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it will track the activity provided via the mouse and keyboard, giving companies a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user from the drop-down menu to see their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee visited or opened and how long they had been there. The Reports section may then run custom queries on vectors such as program usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the area. While the thickness of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of attributes for companies that want a bit more oversight. Timesheet Work Time Tracker
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or even a more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, in case you choose another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this potential within the confines of their online UI. Timesheet Work Time Tracker