Background Timetracker Software
When picking a time tracking tool, it’s important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Timetracker Software
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You will also find a list of each member, their latest tasks, and how busy they have been over the past week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you probably did with pencil and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to remind users to begin monitoring time if they have not clocked into the system in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on every catch, but a lot of the screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was done by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Consumers do not have to send time through for acceptance, so automatic payments will be made whether employees were wrong or right concerning the number of hours that they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are worried about making false payments, then it is possible to set PayPal payments to manual. Timetracker Software
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to pay them when the job is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which may be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are working by allowing you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the application to create invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a fairly solid deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. As a consequence, you can’t use it to learn about who’s working, how they’re functioning, and what they’re generating (other than the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to create six additional customizable innovative tracking fields. You might even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, building, or amusement work). The software also does not let users clock via a phone call, which can be an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys but it will track the activity provided via the mouse and keyboard, giving employers a calculation of how busy the worker is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports section can then run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you monitor and log place for workers working in the area. While the thickness of monitoring data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of features for companies that want a little more oversight. Timetracker Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to allow customization, irregular data entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for a different system, your employees will thank you for not needing them to obtain a secondary app for monitoring time–particularly once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Timetracker Software