Intro Tools To Increase Productivity At Work
When choosing a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Tools To Increase Productivity At Work
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of each member, their most recent jobs, and how busy they’ve been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to require a reason to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin tracking time if they haven’t clocked into the system in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the boundaries of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partially blurred to not record sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The program’s reporting software is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter information from the above reports. In comparison to the PM options within this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Users do not have to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you’re worried about making false payments, then it is possible to set PayPal payments to manual. Tools To Increase Productivity At Work
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to cover them as soon as the work is done. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are working by allowing you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium clients may also use the tool to create invoices and make PayPal payments mechanically. Clients that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, and a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you want all of the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and monitor monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text field, but that information will not be blended into accounts. This means you can not use it to find out about who is working, how they are functioning, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of every shift or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t permit for IP address limitations, which means your employees can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as electronic, building, or amusement work). The software also doesn’t allow users clock via a phone call, which is an element TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff does not log keys however, it does track the activity provided through the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee opened or visited and how long they had been there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to track and log location for employees working in the field. While the depth of tracking surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful selection of attributes for employers that want a bit more oversight. Tools To Increase Productivity At Work
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the excess mile to enable customization, atypical data entry, or even a more sophisticated reporting structure, then Hubstaff will not be perfect for you. Additionally, should you opt for a different program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–particularly once you consider that every other instrument we examined makes this potential within the confines of their online UI. Tools To Increase Productivity At Work