Intro Track Employee Web Activity
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you’re paying much more money for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Track Employee Web Activity
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours they worked. Admins can also set up the system to remind users to begin tracking time if they haven’t clocked into the system in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can select your project, press Start, and your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each grab, but enough of the screen is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports as well as a”habit” report that allows you filter data from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Users do not need to send time through for acceptance, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is no reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then you can set PayPal payments to guide. Track Employee Web Activity
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them when the job is done. The Fundamental $5-per-month program provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user settings that may be managed on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are operating by allowing you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, and a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a pretty solid deal if you want all of the excess PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to an empty text area, but that data won’t be blended into accounts. As a consequence, you can’t use it to learn about who is functioning, how they are working, and what they’re generating (aside from the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six extra customizable advanced monitoring fields. You might even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the close of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address restrictions, so your workers can say they’re working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to make somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, building, or entertainment work). The program also doesn’t allow users clock via a phone call, which is a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys but it will monitor the action provided through the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker visited or opened and how long they had been there. The Reports section may then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log location for workers working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of features for companies that want a little more oversight. Track Employee Web Activity
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you opt for a different program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly once you consider that every other tool we examined makes this possible within the confines of their online UI. Track Employee Web Activity