Intro Track Of Time
When picking a time monitoring tool, it is important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Track Of Time
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you likely did with pencil and paper during the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to let users to start tracking time if they have not clocked to the system in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on every catch, but a lot of this display is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an summary of how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”habit” report which lets you filter information from the aforementioned reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve according to if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers don’t need to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then you can place PayPal payments to guide. Track Of Time
Cost And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to cover them when the job is finished. The Basic $5-per-month program provides you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are working by letting you record screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium customers can also use the tool to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, along with a $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a fairly good deal if you need all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that information won’t be blended into accounts. This means you can not use it to learn about who’s functioning, how they’re working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable advanced tracking fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I guess it’s overkill to make somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, building, or amusement work). The software also does not let users clock via a phone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys however, it will monitor the action provided through the mouse and computer keyboard, providing employers a calculation of just how busy the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they were there. The Reports section can subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log place for workers working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. Track Of Time
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, irregular information entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose another program, your employees will thank you for not needing them to download a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Track Of Time