Intro Track Your Time Online
When picking a time monitoring tool, it is important to comprehend the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Track Your Time Online
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You’ll also find a list of every member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than enough focus and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours since you probably did with pencil and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to begin monitoring time if they have not clocked into the machine in a while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy not to record sensitive information on each catch, but a lot of the display is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”habit” report which allows you filter data from the above reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve according to when and how your employees handle time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Users don’t need to send time through for approval, therefore automatic payments will be made whether workers were right or wrong about the amount of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Track Your Time Online
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to pay them as soon as the work is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are operating by allowing you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this amount of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments automatically. Clients that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a fairly good deal if you need all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding activity levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text area, but that data will not be blended into accounts. As a consequence, you can’t use it to find out about who is working, how they are functioning, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable advanced tracking fields. You can also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of every shift or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, so your workers can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it’s overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or entertainment work). The software also does not allow users clock via a telephone call, which is an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and place monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys but it does track the activity provided via the mouse and keyboard, giving employers a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and apps an employee visited or opened and how long they had been there. The Reports section may then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the area. While the thickness of monitoring data and surveillance features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. Track Your Time Online
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical information entry, or even a more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, should you choose a different system, your employees will thank you for not requiring them to download a secondary app for tracking time–especially when you consider that every other instrument we examined makes this potential within the boundaries of their online UI. Track Your Time Online