Introduction Tracking Staff Hours
When picking a time tracking tool, it’s important to understand the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Tracking Staff Hours
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also see a list of each member, their latest tasks, and how busy they have been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to require a reason to ensure they’re actually adding hours they worked. Admins can also set up the system to let users to start monitoring time should they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within a separate window. In it, you can select your project, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on every catch, but a lot of the screen is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of how much movement was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter data from the above reports. When compared to the PM options in this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Consumers don’t have to send time for approval, so automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments move out so, if you are worried about making bogus payments, then you can set PayPal payments to manual. Tracking Staff Hours
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to pay them when the job is finished. The Fundamental $5-per-month program provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this level of insight into how employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers can also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, along with an $80 foundation fee per month for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (that is a fairly solid deal if you want all the extra PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. As a consequence, that you can’t use it to learn about who’s working, how they are functioning, and what they’re generating (aside from the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You can also put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the questions at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, which means your workers can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, like retail, construction, or entertainment work). The program also doesn’t allow users clock via a phone call, which can be a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff doesn’t log keys but it does track the action provided via the mouse and computer keyboard, providing companies a calculation of just how busy the worker is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs a worker visited or opened and how long they were there. The Reports section can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you track and log location for workers working in the field. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Tracking Staff Hours
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to enable customization, atypical data entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose another system, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially once you consider that every other tool we examined makes this potential within the boundaries of their online UI. Tracking Staff Hours