Introduction User Productivity System Meaning
When choosing a time tracking tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only as part of bigger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. User Productivity System Meaning
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You’ll also see a list of every member, their most recent tasks, and how active they have been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours as you likely did with pen and paper during the analog era of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to require a reason to ensure they’re really adding hours that they worked. Admins can also set the system up to remind users to start monitoring time if they haven’t clocked into the system in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly blurred not to record sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM options in this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to learn and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Consumers don’t need to send time for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet before automatic payments move out thus, if you’re concerned about making false payments, then it is possible to place PayPal payments to guide. User Productivity System Meaning
Cost And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to pay them when the job is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this level of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium clients may also use the tool to create invoices and make PayPal payments automatically. Customers that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, along with an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a fairly good deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to a empty text field, but that data will not be mixed into accounts. This means that you can’t use it to learn about who’s functioning, how they are working, and what they’re producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six additional customizable advanced tracking fields. You can also put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, which means your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, building, or entertainment work). The software also doesn’t allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
As soon as you place your customers and they download the timer program onto their machine, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys but it does track the activity provided via the mouse and keyboard, providing employers a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and apps a worker visited or opened and how long they were there. The Reports module may subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of tracking data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a bit more oversight. User Productivity System Meaning
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, atypical data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose another system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this potential within the confines of their online UI. User Productivity System Meaning