Introduction Using Trello Hubstaff
When picking a time tracking tool, it’s important to understand the many different kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Using Trello Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also see a list of each member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time tracking. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours they worked. Admins may also set the system up to remind users to start monitoring time should they have not clocked into the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program is going to take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly blurred not to capture sensitive information on every grab, but a lot of this display is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can make it a recurring change. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report that allows you filter data from the above reports. In comparison to the PM options within this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Consumers do not need to send time through for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to manual. Using Trello Hubstaff
Price And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you want to cover them when the job is finished. The Basic $5-per-month plan gives you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are working by letting you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium customers may also use the application to make invoices and create PayPal payments mechanically. Customers that pay annually will get two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a pretty solid deal if you want all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and monitor monitoring. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data will not be blended into accounts. As a consequence, that you can’t use it to learn about who’s functioning, how they are working, and what they are producing (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative tracking fields. You can also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the close of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, which means your employees can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, building, or entertainment work). The software also does not let users clock via a telephone call, which can be an element TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys however, it does track the activity provided through the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and programs an employee opened or visited and how long they were there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and website activity, it lets you track and log location for employees working in the field. While the depth of tracking surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Using Trello Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, atypical data entry, or a more advanced reporting structure, then Hubstaff will not be right for you. Additionally, in case you opt for another system, your employees will thank you for not needing them to download a secondary program for monitoring time–especially once you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Using Trello Hubstaff