Background Uw Hub Staff
When choosing a time monitoring tool, it’s important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Uw Hub Staff
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you likely did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to require a motive to guarantee they’re really adding hours that they worked. Admins may also set the system up to let users to begin tracking time if they haven’t clocked into the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can choose your job, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native app is going to take a picture at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but enough of this display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was done by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting software is horribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report that allows you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to understand and evolve according to if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Keep in mind: Users don’t have to send time for approval, therefore automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are concerned about making false payments, then it is possible to place PayPal payments to guide. Uw Hub Staff
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them as soon as the work is finished. The Basic $5-per-month program gives you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are working by letting you document screenshots while they function as well as monitor keyboard and mouse action during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, along with a $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you want all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text field, but that information will not be blended into reports. As a consequence, that you can’t use it to learn about who is working, how they’re working, and what they are generating (other than the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six extra customizable innovative monitoring fields. You might even put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not allow for IP address limitations, which means your workers can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to generate someone take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, construction, or entertainment work). The program also doesn’t let users clock in via a telephone call, which is a component TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it does track the action provided through the mouse and computer keyboard, providing employers a calculation of just how busy the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker visited or opened and how long they had been there. The Reports section can then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the area. While the depth of tracking surveillance and data features can’t step up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of attributes for employers that want a bit more oversight. Uw Hub Staff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. Additionally, should you opt for another program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other tool we reviewed makes this possible within the confines of their online UI. Uw Hub Staff