Intro Volunteer Time Tracking
When picking a time monitoring tool, it’s important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. However, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Volunteer Time Tracking
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their most recent tasks, and how active they’ve been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you likely did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to remind users to begin tracking time should they haven’t clocked to the machine in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially blurred to not record sensitive information on each catch, but a lot of this screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an overview of how much movement was performed by your employee by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Users don’t need to send time through for acceptance, so automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making false payments, then you can place PayPal payments to guide. Volunteer Time Tracking
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to cover them as soon as the work is done. The Fundamental $5-per-month plan gives you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are operating by allowing you record screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only instrument that offered this level of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium clients can also use the tool to create invoices and make PayPal payments mechanically. Customers that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 foundation fee monthly for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a fairly solid deal if you want all the extra PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and screen tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that information won’t be blended into accounts. As a consequence, that you can’t use it to learn about who’s working, how they’re functioning, and what they are generating (other than the number of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced tracking fields. You might even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address limitations, so your workers can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, building, or amusement work). The software also doesn’t let users clock via a telephone call, which can be a component TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys but it will monitor the action provided through the mouse and computer keyboard, giving companies a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of attributes for companies that want a bit more oversight. Volunteer Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there is no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Volunteer Time Tracking