Introduction Web Based Programs For Productivity
When picking a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Web Based Programs For Productivity
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also see a list of every member, their latest tasks, and how busy they have been over the past week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog age of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to need a motive to guarantee they’re really adding hours they worked. Admins may also set up the system to remind users to start tracking time should they haven’t clocked to the system in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component can be found within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can select your job, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on each catch, but enough of the display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of just how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to understand and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Remember: Consumers do not have to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There is no reminder for managers to double-check each timesheet before automatic payments go out so, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Web Based Programs For Productivity
Price And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to cover them when the job is finished. The Fundamental $5-per-month program gives you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Additionally, this program lets you keep track of whether or not your employees are operating by letting you document screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we analyzed, Hubstaff is the only tool which offered this amount of insight into how employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments mechanically. Clients that pay annually will receive two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, along with a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly good deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text field, but that information will not be blended into reports. This means you can not use it to find out about who is functioning, how they’re functioning, and what they are producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable innovative tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address restrictions, which means your employees can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell program to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it is overkill to make somebody take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, building, or amusement work). The software also doesn’t allow users clock via a phone call, which can be an element TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location tracking, and action screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff does not log keys but it will monitor the action provided through the mouse and computer keyboard, giving companies a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs an employee visited or opened and how long they were there. The Reports section can then run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the field. While the thickness of tracking surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of attributes for employers that want a bit more oversight. Web Based Programs For Productivity
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly when you consider that every other tool we examined makes this possible within the boundaries of their online UI. Web Based Programs For Productivity