Background Webex Productivity
When choosing a time monitoring tool, it is important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Webex Productivity
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also find a list of each member, their most recent jobs, and how busy they’ve been over the last week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you likely did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time should they haven’t clocked into the system in a while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on each catch, but a lot of this display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”habit” report which allows you filter data from the above reports. When compared to the PM options in this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Users do not need to send time for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making false payments, then it is possible to place PayPal payments to guide. Webex Productivity
Price And Options
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to cover them as soon as the job is finished. The Basic $5-per-month program provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (that is a pretty good deal if you need all of the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that information will not be blended into accounts. As a consequence, you can’t use it to find out about who is working, how they’re functioning, and what they are generating (other than the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to create six extra customizable advanced tracking fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address restrictions, which means your workers can say they are working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to generate somebody take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The software also doesn’t allow users clock in via a phone call, which can be an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your customers and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff does not log keys however, it does monitor the activity provided via the mouse and computer keyboard, giving employers a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual from the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they were there. The Reports module may then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the field. While the depth of tracking data and surveillance features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful selection of features for companies that want a little more oversight. Webex Productivity
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clock, then there is no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to enable customization, irregular information entry, or a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you choose another program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly once you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Webex Productivity