When picking a time monitoring tool, it is important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Weworked
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also find a list of every member, their most recent tasks, and how busy they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a reason to ensure they’re really adding hours that they worked. Admins can also set the system up to remind users to start tracking time if they haven’t clocked to the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native program is going to take a picture at random periods of up to 3 shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred not to capture sensitive information on every grab, but enough of the screen is left unsullied that you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of how much movement was done by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to work. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”habit” report which allows you filter data from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet before automatic payments go out so, if you are concerned about making bogus payments, then you can place PayPal payments to guide. Weworked
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to pay them as soon as the work is done. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether or not your employees are operating by letting you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the application to create invoices and make PayPal payments mechanically. Clients that pay yearly will receive two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (which is a pretty good deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and screen tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that information will not be mixed into accounts. As a consequence, you can not use it to learn about who is functioning, how they are working, and what they’re generating (aside from the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You might even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of every change or else they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address limitations, which means your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
Once you set your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important display but any attached monitors too. Hubstaff does not log keys but it will monitor the action provided through the mouse and keyboard, giving employers a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker visited or opened and how long they had been there. The Reports module may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log place for workers working in the field. While the thickness of monitoring surveillance and data features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Weworked
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, irregular data entry, or a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–especially once you consider that every other tool we examined makes this possible within the confines of their online UI. Weworked