Introduction What Does Hubstaff Do
When choosing a time monitoring tool, it is important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. What Does Hubstaff Do
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than sufficient attention and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours as you probably did with pen and paper during the analog age of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a motive to guarantee they’re really adding hours that they worked. Admins can also set the system up to let users to start tracking time should they haven’t clocked to the machine in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within a separate window. In it, you can select your job, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be sent to the main hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on every catch, but a lot of this screen is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of just how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve according to if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Users don’t need to send time through for approval, therefore automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out thus, if you are concerned about making false payments, then you can place PayPal payments to manual. What Does Hubstaff Do
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really want to pay them as soon as the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences that may be managed on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether or not your employees are working by allowing you record screenshots while they work in addition to monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only instrument which offered this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the application to create invoices and make PayPal payments mechanically. Customers that pay annually will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, and an $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (that is a pretty good deal if you want all the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and screen tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into accounts. This means that you can’t use it to learn about who is working, how they’re working, and what they’re generating (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to make six additional customizable innovative tracking fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the end of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not permit for IP address restrictions, so your employees can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The program also doesn’t allow users clock in via a telephone call, which is a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff does not log keys however, it will track the action provided through the mouse and computer keyboard, giving companies a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they were there. The Reports module can subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and website activity, it allows you to track and log place for workers working in the field. While the thickness of tracking surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. What Does Hubstaff Do
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or a more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you opt for another program, your employees will thank you for not requiring them to download a secondary app for monitoring time–particularly when you consider that every other instrument we examined makes this possible within the boundaries of their online UI. What Does Hubstaff Do