Introduction What Is Office Productivity Suite
When choosing a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. What Is Office Productivity Suite
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient focus and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you likely did with pencil and paper through the analog era of time tracking. Essentially, you work your shift, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to start monitoring time if they haven’t clocked into the system in a while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the confines of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within another window. In it, you can choose your job, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native app is going to take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on each catch, but enough of this display is left unsullied you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report that allows you filter information from the above reports. When compared to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve according to when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Users don’t need to send time through for acceptance, so automatic payments will be made whether employees were wrong or right about the number of hours that they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you are concerned about making false payments, then you can place PayPal payments to guide. What Is Office Productivity Suite
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to pay them when the work is done. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether your employees are working by allowing you record screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to make invoices and make PayPal payments automatically. Customers that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, and an $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a fairly solid deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data will not be mixed into reports. This means you can’t use it to find out about who’s working, how they are functioning, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six extra customizable innovative tracking fields. You can also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address limitations, so your workers can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to make someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, like retail, construction, or entertainment work). The software also doesn’t let users clock in via a telephone call, which is an element TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and place monitoring, and activity screenshots.
Once you place your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff does not log keys however, it will monitor the action provided through the mouse and computer keyboard, providing employers a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what sites and programs an employee visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you track and log place for workers working in the area. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful selection of attributes for companies that want a little more oversight. What Is Office Productivity Suite
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clock, then there’s no better software available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, atypical data entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. What Is Office Productivity Suite