Introduction What Is Productivity Software
When picking a time tracking tool, it’s important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. What Is Productivity Software
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You will also see a list of every member, their latest jobs, and how busy they have been over the past week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you probably did with pen and paper through the analog era of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a motive to guarantee they’re actually adding hours that they worked. Admins may also set up the system to let users to start tracking time if they have not clocked to the machine in a little while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component is available within the boundaries of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on every grab, but a lot of this screen is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. You can set a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve according to if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Users do not need to send time through for approval, so automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making false payments, then you can place PayPal payments to manual. What Is Productivity Software
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to pay them as soon as the job is done. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by allowing you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium customers may also use the application to create invoices and make PayPal payments mechanically. Clients that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, along with an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor tracking. We are going to be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into accounts. As a consequence, you can’t use it to find out about who’s working, how they are functioning, and what they are generating (other than the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the questions at the close of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application does not allow for IP address restrictions, so your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
Once you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, giving companies a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps an employee visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to monitor and log location for employees working in the field. While the thickness of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. What Is Productivity Software
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, should you opt for another system, your employees will thank you for not requiring them to download a secondary app for tracking time–especially when you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. What Is Productivity Software