Intro What Is Time Tracking Software
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. What Is Time Tracking Software
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their most recent jobs, and how active they’ve been over the last week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log in your hours since you probably did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to ensure they’re really adding hours they worked. Admins may also set the system up to remind users to begin monitoring time if they have not clocked to the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on each catch, but a lot of this display is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to work. You can put a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report which allows you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Consumers do not have to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There is no reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you are concerned about making false payments, then it is possible to place PayPal payments to manual. What Is Time Tracking Software
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them as soon as the work is finished. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment program supervisor, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are operating by allowing you record screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments automatically. Customers that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, along with an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a pretty good deal if you need all the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text area, but that data won’t be mixed into reports. This means that you can’t use it to learn about who’s functioning, how they’re working, and what they’re producing (aside from the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six additional customizable innovative tracking fields. You might even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the end of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, building, or entertainment work). The program also does not allow users clock in via a phone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
As soon as you place your users and they download the timer program onto their machine, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any connected monitors too. Hubstaff does not log keys however, it will track the activity provided through the mouse and keyboard, giving companies a calculation of how active the worker is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps a worker visited or opened and how long they had been there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log place for workers working in the area. While the thickness of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of attributes for companies that want a bit more oversight. What Is Time Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular information entry, or even a more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose a different system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially once you consider that every other tool we examined makes this potential within the confines of their online UI. What Is Time Tracking Software