Introduction Wiki Hubstaff
When choosing a time tracking tool, it’s important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Wiki Hubstaff
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also see a list of each member, their most recent tasks, and how busy they have been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you probably did with pen and paper during the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours they worked. Admins can also set the system up to remind users to begin tracking time should they have not clocked to the system in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this component can be found within the boundaries of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can choose your project, press Start, and your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program will take a picture at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on each grab, but a lot of the screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of just how much movement was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and penis view reports in addition to a”habit” report that allows you filter data from the above reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to learn and evolve based on when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Users do not have to send time for approval, therefore automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you are concerned about making false payments, then you can place PayPal payments to manual. Wiki Hubstaff
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to cover them when the work is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are operating by letting you record screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this amount of insight into how workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to create invoices and create PayPal payments mechanically. Customers that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, along with a $80 foundation fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all the excess PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data will not be blended into accounts. This means you can’t use it to find out about who is functioning, how they’re functioning, and what they are generating (other than the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six extra customizable advanced tracking fields. You can also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address limitations, which means your workers can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I guess it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The software also doesn’t allow users clock in via a phone call, which can be an element TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff does not log keys but it does track the action provided through the mouse and keyboard, providing companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker visited or opened and how long they were there. The Reports section can subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log place for workers working in the area. While the depth of monitoring data and surveillance features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of attributes for employers that want a little more oversight. Wiki Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, atypical data entry, or even a much more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, should you choose another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly when you consider that every other tool we examined makes this possible within the confines of their online UI. Wiki Hubstaff