Introduction Will Hubstaff Only Track One Screen
When picking a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Will Hubstaff Only Track One Screen
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You’ll also see a list of every member, their most recent jobs, and how active they’ve been over the last week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours as you probably did with pen and paper through the analog age of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can force users to require a motive to ensure they’re really adding hours that they worked. Admins may also set up the system to let users to begin monitoring time should they have not clocked into the system in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random intervals of up to three shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on each grab, but enough of the display is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to work. It is possible to set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the aforementioned reports. When compared to the PM options in this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve based on when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t have to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours that they worked. There is not any reminder for managers to double-check every timesheet before automatic payments go out so, if you are concerned about making false payments, then it is possible to set PayPal payments to manual. Will Hubstaff Only Track One Screen
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to cover them as soon as the job is finished. The Fundamental $5-per-month plan provides you access to easy time monitoring tools, an employee payment program supervisor, 24/7 support, and user preferences which can be handled in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by letting you document screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, along with a $80 foundation fee monthly for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly solid deal if you need all of the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a web timer, fleshing out reporting choices, and adding action levels and screen monitoring. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text area, but that information won’t be mixed into reports. This means you can not use it to learn about who’s working, how they’re functioning, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six additional customizable advanced monitoring fields. You might also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the close of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not permit for IP address limitations, so your employees can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock via a phone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff does not log keys but it will monitor the action provided via the mouse and keyboard, providing companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and apps an employee visited or opened and how long they were there. The Reports section may then run custom questions on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it lets you monitor and log place for workers working in the area. While the thickness of tracking data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Will Hubstaff Only Track One Screen
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better software accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical data entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, in case you opt for another system, your employees will thank you for not requiring them to download a secondary program for tracking time–especially once you consider that every other tool we examined makes this possible within the boundaries of their online UI. Will Hubstaff Only Track One Screen