Background Work Log App
When choosing a time tracking tool, it’s important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Work Log App
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You will also find a list of each member, their most recent jobs, and how busy they have been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient focus and projects that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours since you likely did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a motive to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to start monitoring time if they have not clocked to the machine in a while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can select your project, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program will take a picture at random intervals of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each grab, but a lot of the display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve based on when and how your employees manage time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers do not have to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours that they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Work Log App
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to pay them when the work is done. The Fundamental $5-per-month plan provides you access to simple time tracking tools, an employee payment program supervisor, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are operating by letting you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that provided this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, along with a $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a fairly good deal if you want all of the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding activity levels and monitor tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into accounts. As a consequence, that you can’t use it to find out about who’s working, how they’re functioning, and what they are producing (other than the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t allow for IP address limitations, so your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it’s overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, construction, or amusement work). The software also does not let users clock in via a phone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any connected monitors too. Hubstaff does not log keys but it will monitor the activity provided via the mouse and computer keyboard, giving companies a calculation of just how active the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs an employee visited or opened and how long they had been there. The Reports section can then run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for workers working in the field. While the depth of tracking data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of features for companies that want a bit more oversight. Work Log App
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, should you opt for another program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially once you consider that every other instrument we examined makes this possible within the confines of their online UI. Work Log App