Introduction Work Team Time Off Tracker
When choosing a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Work Team Time Off Tracker
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest jobs, and how busy they have been over the last week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than enough focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you likely did with pen and paper through the analog era of time tracking. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a motive to ensure they’re actually adding hours they worked. Admins can also set up the system to remind users to start tracking time should they have not clocked to the machine in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app will take a picture at random periods of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on every catch, but a lot of the screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of just how much movement was done by your employee by capturing location data at different stages.
The Schedules tab lets you assign dates and times for workers to do the job. You can put a minimum number of hours to work, a lunch break duration, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve according to when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each employee worked, in addition to his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Users don’t have to send time for acceptance, so automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to guide. Work Team Time Off Tracker
Cost And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to pay them as soon as the work is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Clients that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a fairly solid deal if you want all the extra PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out reporting options, and adding action levels and screen tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that information won’t be blended into reports. This means that you can not use it to find out about who’s functioning, how they are working, and what they’re generating (other than the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You can also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, so your workers can say they are working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, building, or entertainment work). The program also doesn’t let users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main display but any connected monitors as well. Hubstaff does not log keys however, it will track the action provided via the mouse and keyboard, providing employers a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the area. While the thickness of monitoring surveillance and data features can’t step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for employers that want a little more oversight. Work Team Time Off Tracker
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, atypical data entry, or a much more sophisticated reporting structure, then Hubstaff will not be perfect for you. Additionally, should you opt for another system, your employees will thank you for not needing them to download a secondary app for monitoring time–especially when you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Work Team Time Off Tracker