Intro Work Time Management Software
When picking a time tracking tool, it is important to comprehend the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Work Time Management Software
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also find a list of each member, their latest tasks, and how busy they’ve been over the last week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours as you likely did with pen and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to remind users to begin monitoring time if they haven’t clocked into the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can choose your job, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partly blurred not to record sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of how much movement was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve based on if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the tool. Remember: Consumers don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the number of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Work Time Management Software
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to pay them as soon as the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are working by letting you document screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only tool which provided this level of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments automatically. Clients that pay annually will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups who have fewer than 100 users, and an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a pretty good deal if you need all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text area, but that data won’t be blended into reports. This means you can’t use it to find out about who’s working, how they are working, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced tracking fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not allow for IP address limitations, which means your employees can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I guess it is overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The software also does not allow users clock via a phone call, which is an element TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location monitoring, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to view their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log place for workers working in the field. While the thickness of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Work Time Management Software
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, should you opt for another program, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Work Time Management Software