Introduction Work Time Tracker
When picking a time monitoring tool, it’s important to comprehend the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Work Time Tracker
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also find a list of each member, their latest tasks, and how busy they have been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to begin monitoring time should they haven’t clocked to the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, and your timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially blurred not to record sensitive information on each grab, but enough of the screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This is an annoyingly complicated and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an overview of how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”habit” report which lets you filter data from the above reports. When compared to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve based on when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the tool. Keep in mind: Users don’t need to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out so, if you are worried about making bogus payments, then it is possible to place PayPal payments to guide. Work Time Tracker
Price And Options
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to pay them when the job is finished. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences which can be handled on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether your employees are working by letting you document screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams who have fewer than 100 users, along with an $80 base fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a pretty solid deal if you need all the extra PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into accounts. As a consequence, you can’t use it to find out about who’s functioning, how they’re working, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to create six additional customizable innovative monitoring fields. You can also put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address limitations, which means your workers can say they are working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate somebody take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The program also does not allow users clock via a phone call, which can be a component TSheets along with other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided through the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs a worker visited or opened and how long they had been there. The Reports module can then run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for workers working in the field. While the depth of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for companies that want a bit more oversight. Work Time Tracker
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better program available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you choose a different program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–especially once you consider that every other instrument we reviewed makes this potential within the confines of their online UI. Work Time Tracker