Background Work Tracking Software
When choosing a time monitoring tool, it is important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Work Tracking Software
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they have worked over the past seven days. You’ll also find a list of each member, their latest jobs, and how active they have been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough attention and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you probably did with pencil and paper during the analog era of time monitoring. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a motive to guarantee they’re actually adding hours they worked. Admins may also set the system up to remind users to start monitoring time should they haven’t clocked into the machine in a while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can select your job, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each grab, but a lot of the screen is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked inside the tool. Keep in mind: Users do not have to send time through for approval, so automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Work Tracking Software
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them as soon as the job is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment program manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by letting you record screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into how employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium customers can also use the application to create invoices and create PayPal payments mechanically. Customers that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, along with an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty good deal if you need all the excess PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and screen tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text field, but that data won’t be mixed into reports. As a consequence, that you can’t use it to learn about who is working, how they’re functioning, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to make six extra customizable advanced tracking fields. You might even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of each shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address limitations, which means your workers can say they are working from the workplace but they could actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it is overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, building, or amusement work). The program also does not allow users clock in via a telephone call, which is a component TSheets along with other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff does not log keys however, it will track the action provided via the mouse and keyboard, providing employers a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker opened or visited and how long they were there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of features for companies that want a little more oversight. Work Tracking Software
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another program, your employees will thank you for not needing them to download a secondary program for tracking time–especially when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Work Tracking Software