Introduction Worker Time
When choosing a time tracking tool, it’s important to comprehend the many different types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Worker Time
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You will also find a list of every member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you probably did with pen and paper through the analog age of time tracking. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set up the system to remind users to start monitoring time if they haven’t clocked to the system in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within a separate window. In it, you can choose your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random periods of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This is an annoyingly complex and convoluted way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an overview of how much movement was done by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report that lets you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve based on when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Consumers do not need to send time through for approval, therefore automatic payments will be made whether employees were right or wrong about the amount of hours that they worked. There’s not any reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you are concerned about making false payments, then you can set PayPal payments to manual. Worker Time
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really need to cover them when the job is finished. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are operating by letting you document screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and assign tasks from within the console. Premium clients can also use the application to create invoices and create PayPal payments mechanically. Clients that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a fairly solid deal if you want all of the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data will not be mixed into accounts. As a consequence, that you can not use it to find out about who is working, how they are working, and what they are generating (other than the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable innovative tracking fields. You can even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the end of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, so your employees can say they’re working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell program to monitor time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it’s overkill to make someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, construction, or amusement work). The software also doesn’t let users clock via a phone call, which is an element TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and location tracking, and action screenshots.
Once you set your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff doesn’t log keys but it does track the action provided through the mouse and keyboard, giving companies a calculation of how active the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports from particular projects or tasks to monitor productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the field. While the depth of monitoring data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of attributes for employers that want a little more oversight. Worker Time
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software accessible than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, atypical information entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose another system, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–especially when you consider that every other tool we examined makes this possible within the confines of their web-based UI. Worker Time