Introduction Working For Hubstaff
When choosing a time monitoring tool, it’s important to comprehend the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Working For Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to guarantee they’re really adding hours they worked. Admins can also set the system up to remind users to start monitoring time should they have not clocked into the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this element is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly blurred not to record sensitive information on each grab, but a lot of this display is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”habit” report that lets you filter information from the above reports. In comparison to the PM options in this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to learn and evolve based on when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, as well as his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Users do not have to send time through for acceptance, so automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you’re worried about making false payments, then it is possible to place PayPal payments to manual. Working For Hubstaff
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to pay them when the job is done. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user preferences which can be managed on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this amount of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from inside the console. Premium clients may also use the application to create invoices and make PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, and a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly good deal if you want all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into reports. As a consequence, that you can’t use it to find out about who’s working, how they are working, and what they are generating (aside from the amount of hours monitored ). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You might even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the end of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t allow for IP address restrictions, so your employees can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done out of a computer, such as electronic, construction, or amusement work). The program also does not allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and place tracking, and activity screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff does not log keys however, it will track the activity provided via the mouse and computer keyboard, giving companies a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user from the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports section may then run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log location for workers working in the area. While the thickness of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for employers that want a little more oversight. Working For Hubstaff
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to enable customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you choose a different system, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the boundaries of their online UI. Working For Hubstaff