Introduction Zoho People And Hubstaff
When choosing a time monitoring tool, it’s important to understand the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Zoho People And Hubstaff
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You’ll also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough attention and jobs that are being neglected.
There are two methods to add time in Hubstaff: You can build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours since you probably did with pen and paper through the analog era of time tracking. Basically, if you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours that they worked. Admins can also set up the system to remind users to start monitoring time if they haven’t clocked into the machine in a little while.
The next, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy to not record sensitive information on every grab, but a lot of the display is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was performed by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to understand and evolve based on when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Users do not need to send time through for approval, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are worried about making bogus payments, then it is possible to set PayPal payments to guide. Zoho People And Hubstaff
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you need to pay them as soon as the work is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment program supervisor, 24/7 support, and user settings which may be handled in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether your employees are working by letting you record screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from inside the console. Premium clients may also use the application to make invoices and create PayPal payments mechanically. Clients that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for teams with fewer than 100 users, and an $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all of the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text field, but that data won’t be mixed into accounts. This means that you can’t use it to learn about who’s functioning, how they are working, and what they’re generating (aside from the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six additional customizable advanced tracking fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, construction, or entertainment work). The software also does not let users clock via a telephone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
Once you place your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and website activity, it allows you to track and log location for workers working in the area. While the thickness of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of features for companies that want a little more oversight. Zoho People And Hubstaff
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, irregular data entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other tool we examined makes this possible within the confines of their online UI. Zoho People And Hubstaff